Undertaking Letter Format and Online eSign
Write your undertaking, upload the PDF and sign it with Aadhaar OTP in minutes. Legally valid under the IT Act 2000. ₹15 per signature.
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What is an Undertaking Letter?
An undertaking letter is a written promise in which a person or organisation commits to do something, or not to do something, in the future. Where a declaration states facts that are true today, an undertaking looks ahead: 'I undertake to submit my original certificates within 30 days', 'I undertake to repay the advance if I leave before one year', or 'We undertake to complete the work by 31 March'.
Undertakings are used everywhere in India. Colleges ask students for undertakings about attendance, fees, documents and conduct. Employers ask employees for undertakings about returning company property or serving a notice period. Banks and landlords ask for undertakings about payments or the use of premises, and government offices ask applicants to undertake that they will comply with conditions attached to a licence or benefit.
Most undertakings are simple letters that need only the signature of the person giving the promise, which makes them a natural fit for Aadhaar eSign: the OTP confirms the signer's identity and the signature is embedded in the PDF. When the receiving authority asks for an undertaking on stamp paper, or for a notarised undertaking, that requirement still applies, so check their instructions before you sign.
Who needs an undertaking letter?
Students
Submit undertakings to colleges and universities about documents, fees, attendance or conduct without visiting a notary for a simple letter.
Employees
Give your employer a signed undertaking about notice periods, company assets, confidentiality or training costs.
Businesses and contractors
Commit to delivery timelines, quality standards or compliance conditions in a signed letter to a client or authority.
Tenants and borrowers
Provide a landlord, society or lender with a signed undertaking about payments or the use of a property.
Legal framework
Legally valid under Indian law
An undertaking letter can be signed with Aadhaar eSign under Section 3A of the IT Act 2000, and a breach of a clear undertaking can have legal consequences, so write only what you can actually do. A plain undertaking letter does not usually need stamp paper or notarisation. However, some institutions ask for the undertaking on non-judicial stamp paper of a set value, or ask for it to be notarised or sworn as an affidavit. Where stamp paper is required, buy an e-stamp certificate for your state first and attach it to the PDF before signing. Where notarisation or swearing is required, follow the authority's process, because an eSign does not replace a notary's attestation.
Primary reference: Section 3A, IT Act 2000
Important note
Requirements differ by institution. Check whether the receiving authority wants stamp paper or notarisation before you sign.
Essential clauses
- Heading that says 'Undertaking' and who it is addressed to
- Full name, address and identity details of the person giving the undertaking
- The specific commitment, written in first person: 'I, [Name], hereby undertake that...'
- Timeline or condition for the commitment, if any
- What happens if the undertaking is not met, if the recipient requires it
- Date and place
- Signature of the person giving the undertaking
Undertaking Letter format (sample)
Copy this undertaking letter format, replace the text in brackets, save it as a PDF and sign it below.
Undertaking letter
UNDERTAKING To, [Name and designation of the recipient] [Organisation Name] [Address] Date: [DD/MM/YYYY] I, [Your Full Name], son/daughter of [Parent's Name], residing at [Full Address], hereby undertake that: 1. [The specific commitment, for example: I will submit my original degree certificate to the college office on or before (date).] 2. [Any further commitment, for example: If I fail to do so, the college may cancel my provisional admission.] 3. [Optional: I understand that this undertaking is given to (organisation) on the basis of which (action) is being taken in my favour.] I make this undertaking with full knowledge and of my own free will. ____________________ [Your Full Name] Place: [City] Mobile: [Mobile Number]
Ready to eSign your undertaking letter?
Drop your PDF and get it signed with Aadhaar in 2 minutes. Person giving the undertaking = ₹15.
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How to eSign online
- 1
Write the undertaking
Draft the letter in first person with your commitment, any timeline, and the date. Attach an e-stamp certificate if the authority asked for stamp paper. Export to PDF.
- 2
Upload to SignYu
Upload the PDF. You are usually the only signer; add a witness or co-signer if the format asks for one.
- 3
eSign with your Aadhaar OTP
Sign with an OTP sent to your Aadhaar-linked mobile. The signed PDF is emailed to you, ready to submit.